The details of the learning needs of your child are shared on a need to know basis. This may include the SENCO, Class Teacher and any other adult who is working with your child and needs to be aware of their needs. Each child on the SEN register has an individual file which is stored electronically on an encoded and password protected system. Any hard copies of letters from medical professionals are scanned into the secure system. In your child’s file we store copies of the minutes of any review meetings, letters or documents from external agencies, Individual Education Plans, Provision maps and a diary of intervention. Your child’s class teacher and SENCO can access these files. Information is shared with adults working with your child in arranged meetings, we respect the privacy of every child and we do not discuss their needs in an open environment. All of the staff at Canklow Woods Primary School have signed a Professionalism Policy. If we need to send emails to other professionals outside of about your child, for example an upcoming appointment, we refer to your child by their initials so that they cannot be identified. Once your child leaves our school we transfer their file to their new school.